Administrative Specialist

Position Closes June 18, 2026 at 5:00pm

The City of Molalla is seeking a highly skilled Office Specialist who thrives at the center of administrative operations. This is more than an administrative support role; it is an opportunity to serve as a key coordinator connecting the community, while supporting the priorities of the City Manager and City Recorder's Offices.

The ideal candidate performs a broad range of administrative, technical, and confidential support functions within the Administration Departments. Responsibilities include managing sensitive and confidential information, coordinating projects and communications, maintaining records, supporting public information requests, and procedural administration. The position also requires confidence and proficiency in website content management, graphic design and visual communications, and the development of public-facing materials to effectively inform and connect the community.

This position requires sound judgment, strong organizational skills, attention to detail, creativity, and the ability to manage multiple priorities in a fast-paced environment. Work involves considerable discretion, initiative, and professionalism while fostering positive relationships.

MINIMUM QUALIFICATIONS:

• Confidential support functions within the Administration Department
• Performance of routine clerical and administrative work, such as answering phones, answering routine customer questions, filing, emails, faxing, mail distribution, mailings
• Knowledge of rules of effective English, spelling, usage, and grammar
• Participates with the City Recorder in administering the records management program according to regulations and records retention procedures.
• Provides assistance to direct the public to resources available within the City.
• Daily mail pickup and pickup/delivery from additional locations as assigned.
• Follow safety rules and procedures.
• Responsible for all components of Community Engagement activities.
• Other tasks and projects as assigned.
• Regular and predictable attendance is a requirement of the job.

Education and Experience:

• High School Diploma required
• Associate degree or higher preferred
• Three (3) years of an office environment experience in local government setting is preferred
• The City will consider applicants with any combination of education and experience that illustrates qualification for this role. 

For a complete detail of the Administrative Specialist position please read the job description it its entirety. 

EQUAL OPPORTUNITY EMPLOYER (EEO)

The City of Molalla is an Equal Opportunity employer and Veteran’s Preference employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression, protected veteran status, or any other characteristic protected under state, federal or local law.

Applicants once given a conditional job offer are subject to successful completion of a background check, reference checks, and in the case of safety sensitive positions, drug and alcohol testing.