Position Open Until Filled
The City of Molalla is seeking a full-time, non-represented Executive Administrative Assistant who is classified as a confidential employee and works under the direction of the City Manager. In addition, the position will assist the City Recorder, with public information, City policy, project processing, park and event use, and general City services.
This position is responsible for providing analytical and specialized administrative support to relieve and assist executives with complex daily details and advanced administrative duties. Work is primarily of a clerical, sensitive, and confidential nature.
MINIMUM QUALIFICATIONS:
- Word processing, spreadsheets, database, presentation, and graphic design software.
- Practices and principles of public/business decision-making.
- Public purchasing and contracting laws and regulations.
- Records management theories, methods, principles, and practices.
- Operation of computer, printer, copy machine, postage machine, fax machine, telephone, and 10-key calculator.
- Word, Excel, or other database systems, and ability to learn specific programs for finance and building departments.
- Communicate effectively both verbally and in writing.
- High School Diploma or GED equivalent with specialized course work in general office practices and a minimum of three years of responsible related experience or a combination of education and experience in the public sector.
- Notary Public for the State of Oregon required.
For full list of minimum qualifications, including Physical and Mental demands, please read the job description it its entirety.
How to Apply
A complete application consists of:
Cover Letter
Resume
City of Molalla Employment Application
Employment applications and a full position description are available for pickup in-person or via online formats.
In-Person Pickup:
Molalla City Hall
117 N Molalla Ave
Molalla, OR 97038
Online Application Submission
Apply Now
Request an emailed PDF
hr@cityofmolalla.com
SELECTION & NOTIFICATION PROCESS
The first review of applications will be the week of May 4, 2026.
EQUAL OPPORTUNITY EMPLOYER (EEO)
The City of Molalla is an Equal Opportunity employer and Veteran’s Preference employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression, protected veteran status, or any other characteristic protected under state, federal or local law.
Applicants once given a conditional job offer are subject to successful completion of a background check, reference checks, and in the case of safety sensitive positions, drug and alcohol testing.